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Getting started

Getting started

Watch the video guide

Getting started on Grantium
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User accounts and applicant profiles

Before you can start an application you need to create a user account and an applicant profile.

You cannot start your eligibility questionnaire or application until we’ve approved your new applicant profile, which may take up to five working days. 

Important update: under £30,000 applications from February 2023

We are currently receiving a high volume of grant applications to all grant programmes including National Lottery Project Grants, so it may take us longer to than usual to reach a decision on your application. During this busy time please allow up to 9 weeks to receive your decision. If you are applying for over £30,000 a decision may take up to 14 weeks.
 

During periods when there is an unusually high volume of requests it may take up to 10 days to validate your profile.

We will update this page accordingly as we reduce or increase our decision making timeframes. If you have any questions in the meantime, please contact us
 

Watch: Pre-application guidance playlist

Getting started on Grantium

You can allow other users to access your applicant profile and make applications and submissions on your behalf. The How to create and manage your account and applicant profile guidance document explains the implications this has in terms of access to information that is kept on the system.

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Application support

When you are ready to complete your eligibility questionnaire and application form, revisit the guidance for applicants for your chosen funding stream.

There is also guidance on how to complete your application on Grantium and a short How to begin your application video below.

There are a number of Application form troubleshooting videos that provide technical support if you get stuck on a particular section. Browse the playlist below by clicking the menu icon to the top left of the video, or go direct to the film you want, using the links to the right.

Watch the video guide

How to begin your application

Video guide: Finding the application form

Finding your application form
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Ready to apply?

By using the system to make an applicant profile, and/or make an application, you are agreeing that:

  • you will keep your own contact details up to date by editing your applicant profile (link to Managing your contact details guidance document). 
  • by adding a user to your applicant profile, you are aware that you are giving them the same permissions to carry out actions using the system that you have. For example, this means that all users who you add to your applicant profile:
    • can write and submit an application on your behalf
    • will receive notifications about your ongoing projects
    • can view all of your current and previous applications and post-award submissions
    • can submit reports and payment requests
    • can request withdrawal of a grant
    • can amend the information held in the applicant profile

For individuals, only the named applicant can accept a grant. Other users cannot accept on your behalf unless they have power of attorney.

For organisations, only users with delegated authority can accept a grant on behalf of that organisation.  

The user who first sets up an applicant profile is the ‘administrator’ of that applicant profile, and is responsible for adding other users as appropriate.

Remember, the system will log you out after fifteen minutes of inactivity, so save regularly.

To use the application portal you must be running the most recent version of your internet browser.

To check this please click www.whatismybrowser.com/. If your browser is out of date follow the instructions on screen.

Ready? 

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Post-decision support

Once we’ve reached a decision on your application, you’ll receive an email asking you to log into your account to view our decision letter in Grantium. You’ll also manage your payments and upload payment conditions if your application has been successful. The following recources can help you to do this:

If we have asked you any for payment conditions (such as confirmation of other funding, partners or a tour schedule), the Payment conditions and Projects Grants information sheet explains what we expect to see.

You can change the number of users attached to your application, but remember, there are legal requirements relating to which user accepts an offer of funding. Revisit the How to create and manage your account and applicant profile guidance for further information. 

The How to link another user to your applicant profile and How to unlink another user from your applicant profile videos (below) may also be useful, particularly for organisations or access support workers.

Watch: Post-decision support playlist

Browse the playlist below by clicking the menu icon to the top left of the video, or go direct to the film you want using the links to the right.

Post decision support playlist
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Photo by Digging Devices Our Common Tools by Katie Surridge Photo Pete Millson. Photo: © Pete Millson 2021.
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